Import Costing Header - Post to Creditors

You are here: 1. Distribution System > 1.5. INVENTORY Menu: Purchasing and Stock Control > 1.5.10. Inventory - Import Costing > 1.5.10.6. Maintaining the Import Costing Header > Import Costing Header - Post to Creditors

Import Costing Header - Post to Creditors

When you finish entering the header information for an import costing batch, you can post the batch to the Micronet Creditors Ledger. Micronet displays the Dissect Receipt screen which you use to post the invoice amounts to the correct accounts in the Creditors Ledger.

Technical Tip

Note that this option is not available if you have loaded a partially released batch - refer to "Import Costing - File - Load Partially Released".

Display the Import Costing Header screen.

Refer to "Maintaining the Import Costing Header".

Select POST TO CREDITORS.

Micronet displays the Dissect Import Cost screen.

Complete the following fields:

	Field	Value
	Total Invoice Amount	Micronet displays the total invoice amount.
	Amount Dissected	Micronet displays the amount dissected.
	GL Period to Post To	Micronet displays the default General Ledger period to post this amount to. You can change this if required.

Reference

The ability to change the period in receipts is a user security setting. The field Can Edit Period in Receipts must be set to Yes on the User File Update screen - MDS Security tab (refer to "Maintenance - Edit UserIDs - 4. MDS Security").

Interface

If the supplier has a default GL interface defined for the warehouse receiving the goods, Micronet displays the GL interface record name. For more details on the default GL interface per supplier per warehouse, refer to "File - Supplier - GL Interface (v2.8)". (2.8 feature)

If there is no default GL interface defined for the warehouse, but if the supplier has a default purchase GL interface defined in the Supplier master file, Micronet displays the GL interface record name. For more details on a supplier’s Default Purchase GL, refer to "File - Supplier - Supplier".

For more information about GL interface records and how they work, refer to "GL Interface Records (Integration Tables)".

Amount

Micronet displays the amount dissected to each GL interface.

If you have appropriate access, you can add, change or delete the GL interface to which the invoice amount is posted, or dissect the total amount to different GL interfaces. If you want to:

add a GL interface for this invoice, select the Add button
insert a GL interface for this invoice, select the line below where you want the GL interface inserted then select the Insert button
delete a GL interface for this invoice, select the GL interface then select the Delete button
edit the amount dissected to a GL interface for this invoice, double click on a GL interface or select a GL interface then press Enter.

If you selected to add, insert or edit a GL interface, Micronet displays the Enter GL Dissection screen.

Complete the following fields:

	Field	Value
	Interface ID	Micronet displays the selected GL interface, if any. Press Enter to select a GL interface from a list.
	Amount	Micronet displays the amount to be dissected to the GL interface. You can change this amount if required, e.g. to dissect a portion of the total invoice amount to the selected GL interface.
	T1 Account	If the supplier has a default T1 account defined for the warehouse receiving the goods, Micronet displays that T1 account. For more details on setting default T accounts per supplier per warehouse, refer to "File - Supplier - GL Interface (v2.8)". (2.8 feature) If T accounts are enabled, select the T1 account for this posting.
	T2 Account	If the supplier has a default T2 account defined for the warehouse receiving the goods, Micronet displays that T2 account. If T accounts are enabled, select the T2 account for this posting.

Select the Accept button.

Micronet redisplays the Dissect Import Cost screen.

If required, repeat the previous steps to dissect amounts to other GL accounts.

When you have finished your dissections, the Total Invoice Amount and the Amount Dissected fields should be equal.

Select the Ok button on the Dissect Import Cost screen.

Micronet redisplays the Import Costing screen.